PRIVACY POLICY

Effective Date: June 23, 2026

Beaver Accounting Services Inc.

Beaver Accounting Services Inc. (“Beaver Accounting”, “we”, “our”, or “us”) is committed to protecting the privacy, confidentiality, accuracy, and security of the personal information entrusted to us.

As a professional accounting and tax services firm serving individuals and businesses across Canada, we understand the importance of safeguarding sensitive personal, financial, tax, payroll, and corporate information. This Privacy Policy explains how we collect, use, disclose, store, protect, and retain personal information when you visit our website, communicate with us, or use our services.

This Privacy Policy is intended to comply with the Personal Information Protection and Electronic Documents Act (PIPEDA), applicable provincial privacy legislation, and other relevant Canadian laws governing the protection of personal information.

Privacy Commitment

Beaver Accounting Services Inc. respects your privacy and is committed to protecting the personal information you provide to us. Any personal information submitted through our website, including your name, phone number, email address, or other contact details, is used solely for the purpose of responding to your inquiry, providing requested services, and maintaining our business relationship with you.

We do not sell, rent, trade, or share personal information with unrelated third parties for marketing purposes. We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, misuse, alteration, or loss.

1. Our Commitment to Privacy

Protecting client confidentiality is a fundamental part of our business.

We are committed to:

• Collecting personal information only for legitimate business purposes.
• Limiting collection to information that is reasonably necessary to provide our services.
• Protecting personal information through appropriate administrative, technical, and physical safeguards.
• Maintaining the confidentiality of financial, tax, payroll, and business records.
• Providing transparency regarding our privacy practices.
• Complying with applicable privacy legislation and professional obligations.

2. Information We Collect

Depending on the services requested, we may collect various types of information.

Personal Information

• Full name
• Residential address
• Mailing address
• Email address
• Telephone number
• Date of birth
• Social Insurance Number (SIN)
• Government issued identification information
• Marital status
• Dependent information
• Residency and immigration information
• Employment information

Financial and Tax Information

• Income records
• Tax slips and tax forms
• Payroll information
• Banking information
• Investment information
• Accounting records
• Financial statements
• Corporate records
• Business ownership information
• CRA correspondence
• Notices of Assessment
• Government issued tax documents

Website and Technical Information

• IP address
• Browser type
• Device information
• Operating system
• Website activity information
• Referral source information
• Cookie data
• Security monitoring information

Communication Information

• Email correspondence
• Contact form submissions
• Appointment requests
• Telephone communications
• Client inquiries
• Customer support requests

3. How We Collect Information

We collect information directly from clients, prospective clients, website visitors, and authorized representatives.

Information may be collected through:

• Website contact forms
• Online appointment requests
• Client intake forms
• Tax questionnaires
• Email communications
• Telephone conversations
• In person meetings
• Virtual meetings
• Client portals
• Document uploads
• Accounting software integrations
• Payroll systems
• Government agencies
• Financial institutions
• Publicly available sources where permitted by law

4. Why We Collect Personal Information

We collect personal information for legitimate business purposes, including:

• Preparing personal income tax returns
• Preparing corporate income tax returns
• Providing bookkeeping services
• Providing payroll services
• Preparing financial statements
• Providing tax planning services
• Providing business consulting services
• Business registration services
• Government benefit consultations
• Responding to CRA inquiries
• Representing clients before government authorities where authorized
• Verifying client identity
• Communicating with clients
• Scheduling appointments
• Processing payments
• Maintaining business records
• Improving our services
• Improving website functionality
• Meeting legal and regulatory obligations
• Preventing fraud and unauthorized activity
• Protecting our legal rights and interests

5. Client Financial and Tax Information

As an accounting firm, we routinely handle highly sensitive financial and tax information.

Such information may include:

• Tax returns
• Tax slips
• Financial statements
• Payroll records
• Corporate filings
• CRA correspondence
• Government notices
• Banking information
• Business records

We treat this information as strictly confidential and implement safeguards designed to prevent unauthorized access, disclosure, misuse, loss, or alteration.

6. Consent

By providing personal information to Beaver Accounting, you consent to the collection, use, disclosure, and retention of that information as described in this Privacy Policy.

Consent may be provided:

• Verbally
• Electronically
• Through written agreements
• Through website submissions
• By voluntarily providing information required for service delivery

You may withdraw your consent at any time, subject to legal, contractual, regulatory, tax, and professional record retention requirements.

Withdrawal of consent may limit our ability to provide services.

7. Disclosure of Personal Information

Beaver Accounting does not sell, rent, trade, lease, or otherwise monetize personal information.

Personal information may be disclosed only when reasonably necessary, including:

• With your authorization
• To the Canada Revenue Agency
• To provincial or federal government authorities
• To professional advisors
• To legal counsel
• To auditors
• To insurance providers
• To payment processing providers
• To cloud based technology providers
• To software providers supporting our services
• To regulatory authorities
• To law enforcement agencies where required by law
• In connection with a merger, acquisition, restructuring, or sale of business assets

We require service providers to maintain appropriate safeguards for personal information.

8. Identity Verification and Fraud Prevention

To protect clients and comply with legal obligations, we may collect information necessary to verify identity and prevent fraud.

Verification measures may include:

• Government issued identification
• Address verification
• Identity confirmation procedures
• Document authentication
• Security screening processes

Failure to provide information required for identity verification may affect our ability to provide services.

9. Client Portals and Electronic Document Exchange

We may provide secure electronic methods for exchanging documents and information.

While we take reasonable measures to protect information transmitted electronically, clients acknowledge that electronic communications, internet transmissions, and cloud based systems carry inherent security risks.

Clients are responsible for maintaining the confidentiality of their passwords, login credentials, and account access information.

10. Cookies and Website Technologies

Our website may use cookies and similar technologies to improve functionality, security, and user experience.

Cookies may be used for:

• Website functionality
• Security monitoring
• Analytics and reporting
• Performance optimization
• User preferences
• Website improvements

Users may adjust browser settings to disable cookies. However, certain website features may not function properly if cookies are disabled.

11. Website Analytics

We may use website analytics tools and tracking technologies to understand how visitors interact with our website.

Information collected may include:

• Pages visited
• Time spent on pages
• Device type
• Browser information
• Geographic location
• Traffic sources
• Website performance information

Analytics information is generally used in aggregated form to improve website performance and user experience.

12. Data Security

We maintain administrative, technical, and physical safeguards designed to protect personal information.

Security measures may include:

• Secure servers
• Access controls
• Password protected systems
• Role based permissions
• Data encryption where appropriate
• Firewall protection
• Malware protection
• Security monitoring
• Software updates
• Employee confidentiality obligations
• Secure document destruction procedures
• Ongoing risk assessments

Although we take reasonable steps to protect information, no method of transmission over the internet or electronic storage system can guarantee absolute security.

13. Data Retention

Personal information is retained only for as long as reasonably necessary to:

• Provide services
• Meet professional obligations
• Comply with tax requirements
• Comply with legal requirements
• Resolve disputes
• Enforce agreements
• Protect legitimate business interests

When information is no longer required, it will be securely destroyed, deleted, anonymized, or archived in accordance with applicable laws and professional standards.

14. International Data Processing

Certain service providers, software vendors, cloud storage providers, and technology platforms may process or store information outside Canada.

Where international transfers occur, we take reasonable steps to ensure appropriate contractual and security safeguards are in place.

Information stored outside Canada may be subject to the laws of the jurisdiction where it is processed or stored.

15. Your Privacy Rights

Subject to applicable laws, you may have the right to:

• Request access to personal information held by Beaver Accounting
• Request correction of inaccurate or incomplete information
• Request information regarding how personal information is used
• Withdraw consent where permitted by law
• Submit privacy related complaints

We may require reasonable identification before processing requests.

16. Privacy Breach Response

If Beaver Accounting becomes aware of a privacy breach involving personal information that creates a real risk of significant harm, we will take steps required by applicable privacy legislation.

Such steps may include:

• Investigating the incident
• Containing the breach
• Taking corrective action
• Notifying affected individuals where required
• Notifying applicable regulatory authorities where required
• Maintaining records of reportable privacy breaches

17. Children’s Privacy

Our services are intended for adults and businesses.

We do not knowingly collect personal information directly from children under the age of 13 without the involvement of a parent or legal guardian.

18. Third Party Websites

Our website may contain links to third party websites for informational or convenience purposes.

Beaver Accounting is not responsible for:

• The privacy practices of third party websites
• The content of third party websites
• The security measures implemented by third party websites
• Information collected by third party websites

Users should review the privacy policies of any third party websites they visit.

19. Changes to This Privacy Policy

We reserve the right to update, revise, or modify this Privacy Policy at any time.

Any changes become effective upon publication on our website unless otherwise stated.

Continued use of our website or services after changes are posted constitutes acceptance of the revised Privacy Policy.

20. Privacy Complaints and Contact Information

If you have questions, concerns, requests, or complaints regarding this Privacy Policy or our privacy practices, please contact:

Privacy Officer

Beaver Accounting Services Inc.

9555 Yonge Street, Unit 400
Richmond Hill, Ontario L4C 9M5
Canada

• Email: vahid@beaveraccounting.com
• Website: www.beaveraccounting.com

We will make reasonable efforts to investigate and respond to privacy related concerns in a timely manner.